{ "name": "Fast-track expense reimbursements with UploadToURL, Mindee OCR, Expensify, and Slack", "nodes": [ { "id": "d78dd4ad-7316-454a-b8c9-7e7d7882d8e3", "name": "📋 Overview", "type": "n8n-nodes-base.stickyNote", "position": [ 0, 0 ], "parameters": { "width": 560, "height": 648, "content": "## Fast-track expense reimbursements with UploadToURL, Mindee OCR, and Expensify\nThe Problem: Employees hate manual expense forms, and finance teams waste hours chasing blurry attachments and missing " } }, { "id": "8bc2b0d8-6cb8-4f6b-98be-34b9d43ab3c1", "name": "Section 1 — Upload", "type": "n8n-nodes-base.stickyNote", "position": [ 672, 688 ], "parameters": { "width": 776, "height": 578, "content": "## 1 — Form intake & upload\n\n**Form Trigger → Validate → Has URL? → Upload to URL (×2) → Extract CDN URL**\n\nMobile-friendly form with fields for employee name, email, manager email, and expense catego" } }, { "id": "88215ffc-3680-4cac-a05d-3235fbee621a", "name": "Section 2 — OCR & Gate", "type": "n8n-nodes-base.stickyNote", "position": [ 1504, 720 ], "parameters": { "width": 440, "height": 519, "content": "## 2 — Mindee OCR & confidence gate\n\n**Mindee Receipt API → Parse & Score → Confidence Gate (IF)**\n\nMindee's `/expense_receipts/v5/predict` endpoint returns structured fields with per-field confidence" } }, { "id": "924cd41e-9f8b-4d9e-b572-a4b3db687b0d", "name": "Section 3 — Approval", "type": "n8n-nodes-base.stickyNote", "position": [ 2064, 672 ], "parameters": { "width": 840, "height": 631, "content": "## 3 — Dual-path approval\n\n**Auto-approve branch:** Expensify entry created immediately, status set to `approved`, employee emailed with ETA.\n\n**Manager branch:** Slack posts an interactive message wi" } }, { "id": "949db194-c812-4032-868f-ab68d03d00e9", "name": "Section 4 — Audit & Email", "type": "n8n-nodes-base.stickyNote", "position": [ 3056, 704 ], "parameters": { "width": 548, "height": 483, "content": "## 4 — Audit log & confirmation\n\n**Sheets - Append Audit Row → Gmail - Employee Confirmation**\n\nEvery expense — regardless of approval path — is written to the Google Sheet with full OCR data, confide" } }, { "id": "4ac61781-ff01-43b6-873b-b3ca4f72ad75", "name": "Form Trigger - Submit Receipt", "type": "n8n-nodes-base.formTrigger", "position": [ 688, 1008 ] }, { "id": "dba8fc24-bf9f-410c-bc78-396fdd5d935e", "name": "Validate & Build Expense Record", "type": "n8n-nodes-base.code", "position": [ 832, 1040 ] }, { "id": "e79c9f4b-d787-4170-8bde-fa08154ca8ff", "name": "Has Remote URL?", "type": "n8n-nodes-base.if", "position": [ 976, 1024 ] }, { "id": "fa8f26ea-dfb7-4e88-af4e-d240a08b89a1", "name": "Upload to URL - Remote", "type": "n8n-nodes-uploadtourl.uploadToUrl", "position": [ 1168, 944 ] }, { "id": "afa9624e-6b5b-42db-9900-4f6ff8efa915", "name": "Upload to URL - Binary", "type": "n8n-nodes-uploadtourl.uploadToUrl", "position": [ 1168, 1104 ] }, { "id": "0831a344-8c30-4c86-b932-90e19dec8286", "name": "Extract CDN URL", "type": "n8n-nodes-base.code", "position": [ 1344, 1008 ] }, { "id": "8ec4dc59-b870-44bb-b6e0-928da07576ba", "name": "Mindee - Extract Receipt Data", "type": "n8n-nodes-base.httpRequest", "position": [ 1584, 1008 ] }, { "id": "3bc45e41-5a93-46e8-ac20-8f74c950f8cb", "name": "Parse OCR & Score Confidence", "type": "n8n-nodes-base.code", "position": [ 1760, 1008 ] }, { "id": "9ab3672d-fda3-4ee0-9b98-3a11068ee8f7", "name": "Confidence Gate — Auto or Manager?", "type": "n8n-nodes-base.if", "position": [ 2080, 1008 ] }, { "id": "5cbb6bda-d4b3-4577-bab1-54e088f705a8", "name": "Mark Auto-Approved", "type": "n8n-nodes-base.code", "position": [ 2256, 912 ] }, { "id": "3ceb1d1d-13da-4b67-bb29-ea9495d0579f", "name": "Slack - Manager Approval Request", "type": "n8n-nodes-base.slack", "position": [ 2240, 1088 ] }, { "id": "28c39db4-8c0d-41b7-8490-643df3f02cc8", "name": "Mark Pending Manager Review", "type": "n8n-nodes-base.code", "position": [ 2400, 1088 ] }, { "id": "23228806-6525-4c57-b30b-d3a3beb3db4d", "name": "Expensify - Create Expense Entry", "type": "n8n-nodes-base.httpRequest", "position": [ 2592, 944 ] }, { "id": "0168f1e5-f9f1-4b15-ba87-7a6895317a10", "name": "Merge Approval + Expensify Result", "type": "n8n-nodes-base.code", "position": [ 2784, 944 ] }, { "id": "52b837a4-2156-4a96-b1e1-cac1a26151e6", "name": "Sheets - Append Audit Row", "type": "n8n-nodes-base.googleSheets", "position": [ 3136, 976 ] }, { "id": "28349e90-3589-453b-81db-b797a1135ec9", "name": "Gmail - Employee Confirmation", "type": "n8n-nodes-base.gmail", "position": [ 3296, 992 ] }, { "id": "8f7e0add-6165-483b-bcb1-978c63c76711", "name": "Respond to Form", "type": "n8n-nodes-base.respondToWebhook", "position": [ 3472, 976 ] } ], "connections": { "Extract CDN URL": { "main": [ [ { "node": "Mindee - Extract Receipt Data", "type": "main", "index": 0 } ] ] }, "Has Remote URL?": { "main": [ [ { "node": "Upload to URL - Remote", "type": "main", "index": 0 } ], [ { "node": "Upload to URL - Binary", "type": "main", "index": 0 } ] ] }, "Mark Auto-Approved": { "main": [ [ { "node": "Expensify - Create Expense Entry", "type": "main", "index": 0 } ] ] }, "Upload to URL - Binary": { "main": [ [ { "node": "Extract CDN URL", "type": "main", "index": 0 } ] ] }, "Upload to URL - Remote": { "main": [ [ { "node": "Extract CDN URL", "type": "main", "index": 0 } ] ] }, "Sheets - Append Audit Row": { "main": [ [ { "node": "Gmail - Employee Confirmation", "type": "main", "index": 0 } ] ] }, "Mark Pending Manager Review": { "main": [ [ { "node": "Expensify - Create Expense Entry", "type": "main", "index": 0 } ] ] }, "Parse OCR & Score Confidence": { "main": [ [ { "node": "Confidence Gate — Auto or Manager?", "type": "main", "index": 0 } ] ] }, "Form Trigger - Submit Receipt": { "main": [ [ { "node": "Validate & Build Expense Record", "type": "main", "index": 0 } ] ] }, "Gmail - Employee Confirmation": { "main": [ [ { "node": "Respond to Form", "type": "main", "index": 0 } ] ] }, "Mindee - Extract Receipt Data": { "main": [ [ { "node": "Parse OCR & Score Confidence", "type": "main", "index": 0 } ] ] }, "Validate & Build Expense Record": { "main": [ [ { "node": "Has Remote URL?", "type": "main", "index": 0 } ] ] }, "Expensify - Create Expense Entry": { "main": [ [ { "node": "Merge Approval + Expensify Result", "type": "main", "index": 0 } ] ] }, "Slack - Manager Approval Request": { "main": [ [ { "node": "Mark Pending Manager Review", "type": "main", "index": 0 } ] ] }, "Merge Approval + Expensify Result": { "main": [ [ { "node": "Sheets - Append Audit Row", "type": "main", "index": 0 } ] ] }, "Confidence Gate — Auto or Manager?": { "main": [ [ { "node": "Mark Auto-Approved", "type": "main", "index": 0 } ], [ { "node": "Slack - Manager Approval Request", "type": "main", "index": 0 } ] ] } } }