{ "name": "Automate lead meeting scheduling with Zoho CRM, Google Calendar & Gemini AI", "nodes": [ { "id": "5f5e5d7b-6d70-4c73-9f05-ffda8eb04dd8", "name": "New Lead Trigger", "type": "n8n-nodes-base.zohoCrm", "position": [ -800, 368 ] }, { "id": "6fdef927-6c46-476c-89e4-3da12a64d3e8", "name": "Workflow Configuration", "type": "n8n-nodes-base.set", "position": [ -496, 368 ] }, { "id": "d74b2808-6562-446a-af66-546d93d48d80", "name": "Get Sales Rep Details", "type": "n8n-nodes-base.zohoCrm", "position": [ -128, 368 ] }, { "id": "4bd23adf-0fdf-4361-a6f2-a1947c4690c7", "name": "Detect Lead Timezone", "type": "n8n-nodes-base.code", "position": [ 48, 368 ] }, { "id": "596b7c12-344f-4651-8986-42a4df49f61b", "name": "Get Rep Calendar Availability", "type": "n8n-nodes-base.googleCalendar", "position": [ 224, 368 ] }, { "id": "3b78a1d2-bf0e-4b9b-9786-76cc39a65b25", "name": "Find Available Slots with Buffer", "type": "n8n-nodes-base.code", "position": [ 448, 368 ] }, { "id": "3a2ef151-6eca-4757-964f-2da81eba5b48", "name": "Check Slots Available", "type": "n8n-nodes-base.if", "position": [ 720, 368 ] }, { "id": "44b47691-07a1-4b94-8712-8253426579cc", "name": "Generate Meeting Link", "type": "n8n-nodes-base.httpRequest", "position": [ 1040, 64 ] }, { "id": "c80d5adf-e346-40a9-b841-dce726c188e6", "name": "Generate Personalized Invite", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 1888, 304 ] }, { "id": "74cc79c0-dd30-4414-8af3-66601029ba2d", "name": "Send Meeting Invite", "type": "n8n-nodes-base.gmail", "position": [ 2224, 304 ] }, { "id": "830014ab-c1fc-43c4-a091-76325c1b0320", "name": "Log Meeting in Zoho CRM", "type": "n8n-nodes-base.zohoCrm", "position": [ 2464, 304 ] }, { "id": "bcdcb6dd-9585-4369-822c-c9523819fa64", "name": "No Slots Available Message", "type": "n8n-nodes-base.set", "position": [ 1056, 544 ] }, { "id": "4fc09d7c-4e51-4635-8927-5a938a7f3a7d", "name": "Send No Availability Email", "type": "n8n-nodes-base.gmail", "position": [ 1360, 544 ] }, { "id": "326b149a-ef54-44e1-ba7f-73914f74bcca", "name": "Zoho CRM Lead Webhook", "type": "n8n-nodes-base.webhook", "position": [ -1040, 368 ] }, { "id": "13b1e2c4-3b4f-4cfb-a78c-1b6602928a50", "name": "Google Gemini Chat Model", "type": "@n8n/n8n-nodes-langchain.lmChatGoogleGemini", "position": [ 1920, 544 ] }, { "id": "2fe13fe0-5ac7-4b1c-9a74-5801491e4c9a", "name": "HTTP Request", "type": "n8n-nodes-base.httpRequest", "position": [ 1328, 64 ] }, { "id": "5bf907e6-4f69-4e62-ad19-e828e97431ea", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -1840, -608 ], "parameters": { "width": 656, "height": 1024, "content": "## How It Works\nThis workflow automatically schedules meetings for new Zoho CRM leads. When a lead is created, Zoho triggers a webhook that sends the lead ID to n8n, which then retrieves full lead det" } }, { "id": "95c0d447-1545-446e-93b2-47ef3304ae24", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -1088, 176 ], "parameters": { "width": 448, "height": 480, "content": "## Lead Capture & Retrieval (Webhook + Zoho CRM Get Lead)\n### Automatically triggers when a new lead is created in Zoho CRM. The webhook sends the lead ID to n8n, which then fetches full lead details " } }, { "id": "e51df1c6-c11c-4510-9289-85a7c053cfb0", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ -592, 176 ], "parameters": { "width": 320, "height": 480, "content": "## Workflow Configuration\n### Stores all scheduling settings such as meeting duration, buffers, working hours, days to search, and meeting provider for later workflow steps." } }, { "id": "701e6b38-0538-4421-810b-65e9f624cf18", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ -192, 176 ], "parameters": { "width": 816, "height": 480, "content": "## Sales Rep & Availability Processing\n### Retrieves the assigned sales rep’s details, detects the lead’s timezone, checks the rep’s current calendar events, and generates conflict-free meeting slots " } }, { "id": "90d2adf7-7678-4156-a69a-9a76457b82a8", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ 944, -224 ], "parameters": { "width": 576, "height": 560, "content": "## Zoom Meeting Creation\n### Authenticates with Zoom to obtain an access token, then creates a scheduled Zoom meeting using the earliest available time slot and returns the join details." } }, { "id": "0c15bd75-4297-4c65-9a2b-7daf10df99a4", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ 944, 368 ], "parameters": { "width": 576, "height": 464, "content": "## Fallback Email Handling\n### Prepares a polite “no availability” message and sends it to the lead via Gmail when no suitable meeting slots are found, prompting them to share preferred times." } }, { "id": "d9fada0c-fa2e-487f-a955-692cdcfba297", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ 1664, 80 ], "parameters": { "width": 1056, "height": 624, "content": "## AI Email & CRM Logging\n### Generates a personalized HTML invite with meeting details and top time slots, sends it to the lead via Gmail, and logs the scheduled meeting inside Zoho CRM for tracking." } } ], "connections": { "HTTP Request": { "main": [ [ { "node": "Generate Personalized Invite", "type": "main", "index": 0 } ] ] }, "New Lead Trigger": { "main": [ [ { "node": "Workflow Configuration", "type": "main", "index": 0 } ] ] }, "Send Meeting Invite": { "main": [ [ { "node": "Log Meeting in Zoho CRM", "type": "main", "index": 0 } ] ] }, "Detect Lead Timezone": { "main": [ [ { "node": "Get Rep Calendar Availability", "type": "main", "index": 0 } ] ] }, "Check Slots Available": { "main": [ [ { "node": "Generate Meeting Link", "type": "main", "index": 0 } ], [ { "node": "No Slots Available Message", "type": "main", "index": 0 } ] ] }, "Generate Meeting Link": { "main": [ [ { "node": "HTTP Request", "type": "main", "index": 0 } ] ] }, "Get Sales Rep Details": { "main": [ [ { "node": "Detect Lead Timezone", "type": "main", "index": 0 } ] ] }, "Zoho CRM Lead Webhook": { "main": [ [ { "node": "New Lead Trigger", "type": "main", "index": 0 } ] ] }, "Workflow Configuration": { "main": [ [ { "node": "Get Sales Rep Details", "type": "main", "index": 0 } ] ] }, "Google Gemini Chat Model": { "ai_languageModel": [ [ { "node": "Generate Personalized Invite", "type": "ai_languageModel", "index": 0 } ] ] }, "No Slots Available Message": { "main": [ [ { "node": "Send No Availability Email", "type": "main", "index": 0 } ] ] }, "Generate Personalized Invite": { "main": [ [ { "node": "Send Meeting Invite", "type": "main", "index": 0 } ] ] }, "Get Rep Calendar Availability": { "main": [ [ { "node": "Find Available Slots with Buffer", "type": "main", "index": 0 } ] ] }, "Find Available Slots with Buffer": { "main": [ [ { "node": "Check Slots Available", "type": "main", "index": 0 } ] ] } } }